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The Difference Between Save and Save As

Started by bamalli, July 20, 2009, 08:42:12 PM

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bamalli

 The Difference Between Save and Save As

When you create a brand new document and click on File on the menu and then Save, you will be presented with the "Save As" dialog box because Word wants to know two things, Where do you want to save it? And, What do you want to name it?

In a typical Save, you'll usually just answer the second question; that's the file name. If you want to save the file to, say, an external drive, you'll change the answer to the first question. Click the Save button and you're done.

After you have saved your file once, clicking on that same series of commands no longer gives you these choices. Why? Because Windows assumes you do not want to change the choices you made. Windows assumes you simply want to update the original copy by overwriting it with this new version of the same file. If you click File, Save again, your program will not even show you the Save dialog box after the first save.

Here's where Save As comes in. If, in fact, you DO want to either put a copy in a new location, or create a new copy with a new name, you must go to the File menu and choose Save As. That will then display the Save dialog box, which you need to change the file name or location information.

Windows will not allow you to have two files with the exact same name in the same folder, so when you save a file to a location where that file already exists, Windows will replace the existing file with your new one. So, if you do not want to overwrite the existing file, but instead want to create another copy with a different name or in a different location or as a different file type, you must go to the File menu and choose Save As.

When you choose File then Save As, you can use the dropdown box at the top of the Save As dialog box, which says Save In, to select the location where you want to put your new copy. You can also change the name of your new copy in the File name box and save it either in a new location or in the same location as the original (because this new copy now has a different name).